Event Planners & Wedding Coordinators: 10 Unexpected Documents You Didn’t Know Could Be Notarized Online

As an event planner or wedding coordinator, your job is to bring dream events to life while juggling contracts, vendors, and clients. With so many moving parts, legal documentation is a must—but did you know that many of your essential documents need notarization to be legally binding?

Instead of scrambling to find a notary in the middle of event season, you can notarize these documents online from anywhere. Here are 10 unexpected documents that event professionals often need notarized:

1. Vendor Contracts & Agreements

Caterers, florists, DJs, photographers—all of these vendors require contracts, and many clients request that agreements be notarized for added protection.

2. Liability Waivers for Event Guests

Some venues require notarized liability waivers for activities like fireworks, live performances, or alcohol service at private events.

3. Client Agreements & Service Contracts

To avoid disputes, a notarized event planning contract helps clarify expectations between you and your clients.

4. Liquor & Special Event Permits

Some states require notarized applications for liquor licenses or special event permits when serving alcohol.

5. Power of Attorney for Event Coordination

If your client is unavailable, they may need to sign a notarized Power of Attorney, allowing you to make event-related decisions on their behalf.

6. Venue Rental Agreements

Many venues, especially historic sites or large event spaces, require a notarized rental agreement before handing over the keys.

7. Vendor Payment Authorization Forms

For high-value events, some vendors request notarized authorization forms before accepting large payments or deposits.

8. Wedding Affidavits & Marriage License Documents

In some cases, couples may need a notarized affidavit of intent to marry or additional legal documents to process their marriage license.

9. Independent Contractor Agreements

If you hire freelancers (like decorators, assistants, or stylists), a notarized contract can protect your business from legal disputes.

10. Insurance Claims for Event Damages

If an event leads to property damage, theft, or accidents, you may need a notarized affidavit for your insurance claim.

Make Event Planning Stress-Free—Notarize Your Documents Online

Your focus should be on creating unforgettable events, not chasing paperwork. Notary Needz LLC makes it easy to notarize your documents online, anytime, so you can secure contracts, protect your business, and handle last-minute notarization needs with ease.

Click here to notarize your event documents today!