Freelancers & Independent Contractors: 10 Unexpected Documents You Didn’t Know Could Be Notarized Online

As a freelancer or independent contractor, you thrive on flexibility and efficiency. But did you know that some of your most important documents require notarization? Whether you're securing contracts, protecting your intellectual property, or handling financial matters, a remote online notary can save you time and stress. Here are 10 unexpected documents you may need notarized—and how doing it online can keep your business running smoothly.

1. Independent Contractor Agreements

Before taking on new clients, you want to ensure both parties agree on scope, payment, and terms. A notarized contract adds legal credibility, ensuring that your agreement holds up in court if disputes arise.

2. Non-Disclosure Agreements (NDAs)

Protecting your work is essential. Whether you're a designer, writer, or consultant, having clients sign a notarized NDA ensures confidentiality and deters them from sharing your ideas without permission.

3. Intellectual Property Assignments

If you're transferring ownership of designs, written content, trademarks, or patents, a notarized IP assignment makes the transaction legally binding, preventing future ownership disputes.

4. Client & Vendor Contracts

Need to finalize agreements with suppliers, developers, or partners? Notarizing contracts prevents misinterpretations and protects all parties involved, ensuring clarity and accountability.

5. Business Formation Documents

Freelancers often operate as LLCs, sole proprietors, or S-Corps. Many states require notarized operating agreements, partnership agreements, or Articles of Incorporation to legally establish your business.

6. Affidavits for Work Verification

Some projects, especially in finance, legal, or government industries, require notarized work verification to confirm services rendered and hours worked. A notary ensures authenticity, preventing fraud or disputes over payments.

7. Power of Attorney for Business Affairs

If you ever need someone to manage your business finances or sign contracts on your behalf, a notarized Power of Attorney legally grants them the authority to act in your best interest.

8. Loan & Financing Documents

Thinking about expanding your freelance business with small business loans, equipment leasing, or investor agreements? Many lenders require notarized documents to approve funding.

9. Certified Translations of Documents

Freelancers working internationally may need notarized translations of contracts, tax forms, or legal agreements to meet compliance requirements in different countries.

10. Liability Waivers & Release Forms

Photographers, fitness trainers, consultants, and creative professionals often need notarized liability waivers to protect themselves from legal claims related to their work or services.

Make Your Life Easier with Online Notarization

Running a freelance business is already time-consuming—why waste hours searching for a local notary when you can notarize documents online in minutes?

With Notary Needz LLC, you can sign, notarize, and send all your essential documents from the comfort of your home or office. Fast, secure, and 100% remote—perfect for busy freelancers who don’t have time to waste.

Click here to get started with remote notarization today!